[6255] - Facilities Manager - Three Month Temp - Maven Partners

The Organisation:
Our client, a leading global provider of alternative asset and corporate administration services, is looking for a temporary Facilities Manager to join their team for three months.

The Role:
Responsibilities include:
Management of Facilities in Jersey, London, Dublin and Guernsey;
Manage and lead the Facilities team based in Jersey, London, Dublin and Guernsey;
Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings;
Plan Facilities organisational structure and support property strategy to accommodate growth and change in priorities;
Understand the components within the lease, and our obligations;
Determine needs for space and equipment leases, purchases and services;
Management of the Facilities budgets, both Capital and Operational spend;
Negotiate contracts with vendors and maintain vendor relationships;
Ensure that projects meet time requirements, specifications, budgets and communication standard;
Provides advice and input to decisions regarding overall property strategy, taking into account organic and acquisitive growth plans;
Takes ownership of capacity planning, ensuring adequate office space is provided for employees;
Project manages and oversees all office relocations, internal moves and refurbishments;
Prioritises, coordinates and monitors the completion of work requests/orders for all facility maintenance issues handled by staff or vendors;
Manage the Facilities Helpdesk and the Tickets and make sure that all are completed in a suitable timeframe;
Maintains a stable work environment by ensuring all maintenance on critical support equipment is completed and that the equipment is working at expected capacity;
Ensures that adequate facilities, equipment and furnishings are available and properly maintained;
Works with Facilities and Procurement team regarding selecting vendors for facilities services and hands-on facility worker duties and manages the activities of vendors performing service on equipment within the facility;
Research costs for various projects, including labour and materials; report’s findings to line management for approval.

The Person:
You will possess the following key characteristics:
Membership to the relevant professional Facilities governing body BIFM or RICS;
Health & Safety Qualification, Membership to IOSH / IIRSM or other body;
Minimum of 5 years in-house Facilities Management experience in a corporate office environment or similar;
Large Corporate / Multi-site experience;
Contract experience & Negotiating skills;
Lease knowledge, design, building materials, real estate, dilapidations;
Knowledge of security and Health & Safety procedures;
Excellent problem solving, team and time management skills, managing multiple deadlines for self and others;
Proficiency to supervise, lead and manage effectively staff members;
Proficiency to operate independently;
Knowledge of project management methods and techniques;
Experience of office relocations and refurbishments;
Knowledge of facilities functions and procedures (i.e., building codes, electrical systems, furniture, space planning);
Excellent verbal and written communication skills to technical and non-technical audiences of various levels both externally and internally in the organization (e.g. executive, management, individual contributors);
Proficiency in evaluating the performance capabilities of subordinates as well as counsel subordinates in development and/or corrective discipline;
Good communication, management and mentoring skills at all levels and; Flexible in approach to working duties.

Features & Requirements

Further Information

Location: Jersey

Profession: Operations

Salary: Negotiable

Contact Details

Phone: 01534864771

Email: sarahgarrood@mavenpartners.net

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